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92% less manual invoice verification.

Automatically extract invoice data, reliably identify products, and quickly credit loyalty points. Our AI-powered invoice processing handles the complexity, whilst you retain full control.

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Built for scale

Grows with your success.

Fully automated ​ invoice processing
0 %
Ø processing time ​per invoice
~ 0 s
Return on investment​ in the first year
~ 0 x
The problem

Manual processing is scalable. not

Programs often fail due to the administrative burden of invoice verification. With thousands of submissions each month, every single invoice becomes a time drain.

Each invoice shows the wholesaler’s product numbers, not your own internal IDs. Simple OCR for extracting data is not sufficient in this case.

Your catalogue contains over 25,000 items. Your wholesalers treat them differently every time.treat them differently every time.

Only your most experienced staff will recognize ​ „SP-K 2M UP WC-El“ as a product name. ​ A standard AI simply can’t manage that.

Not everything listed on the invoice is actually yours. Competitors’ products must be identified and handledin accordance with the law. and handled in accordance with the law.

Every invoice submitted is checked manually. ​
With thousands of submissions,
this quickly adds up to hundreds of working hours per month.​

You don’t know what your customers are actually buying in the retail sector. Valuable data is being lost.

AI-powered invoice processing / AI-gestützte Rechnungsverarbeitung
Invoice Insaights

We unlock your data. You use it.

Our AI‑powered invoice processing automates the entire invoice workflow for B2B loyalty programs. From structured data extraction and rule‑based validation to verified product matching. Instead of spending hundreds of hours on manual reviews, you receive clean, validated, and fully integrated datasets that can be used immediately for reward point allocation.

Product registration​

​Warranty extensions ​or sweepstakes

Cashback promos

Buyer profiles ​and cashback

Bonuspunkte

Brand loyalty and rewards shops

Target Agreements​

Sales Management ​and Demand Planning

Quality assurance​

Monitoring, analysis ​and anti-fraud​

Learning effects

Through continuous catalog training using feedback data

The solution

AI-powered invoice processing.

AI‑powered data extraction

We don’t just extract fields. We understand context. Line items, quantities, and prices are captured semantically.

Business rules

Configurable rules validate every submission: Is the purchase date valid? Is the retailer correct? Has the limit been reached?

Review

Is the system uncertain? The item is sent to a Tinder‑style UI. One click to approve or reject.

Three‑stage matching

Lookup for known codes. Semantic search for descriptions. An AI agent for complex edge cases.

The solution

From processing to success.

Extraction & Validation

Our AI doesn’t just read text, it understands context. Every invoice is extracted and validated against your business rules, including date, retailer, and defined limits.
Extraktion & validation: extracting Data with KI-OCR

Matching & Review

The three‑stage logic identifies the right product. In cases of uncertainty, your team makes a decision in seconds using a simple review UI.

Matching & Review: product matching and using it

Integration & Rewards

Verified data flows directly into your loyalty backend. Points are credited, customers are notified, fully automated.

Integration and points
Business Intelligence

Finally know who buys what.

What are they buying?

​Your foundation for data-driven portfolio decisions: product mix​, -quantities​, -variants​ and -bundles.

When do they buy?

Identifying seasonal patterns for better pricing throughout the year: purchase frequency​, sales peaks​ and replenishment cycles​.

Who else do they buy from?

Determine share-of-wallet and target the potential for switching: third-party-, private-label-, ​no-brand- and generic products.

Who are top cusomters?

Identifying gold customers and growth champions: top spenders, brand loyalty​, loyalty​ and rankings.

Ready for automation?

Erfahren Sie in 30 Minuten, wie Sie die AI-gestützte Rechnungsverarbeitung von Invoice Insaights in Ihre Prozesse integrieren können oder kontaktieren Sie Ihren Ansprechpartner Simon Lahm.
Simon Lahm
Director Sales
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FAQs

No, the intuitive user interface of Invoice Insaights makes it easy to use. In addition, our support team is available to assist you with any questions.

Yes. Thanks to customizable approval workflows and flexible pricing models, the AI-powered invoice processing can be tailored precisely to your company’s size and processes.

Invoice Insaights integrates seamlessly into existing IT systems and business processes. This includes common accounting and ERP systems such as SAP and DATEV, CRM systems like HubSpot and Pipedrive, as well as collaboration tools such as email or webhooks. This facilitates invoice exchange and improves collaboration with all stakeholders involved.

Standard OCR merely recognizes text and extracts basic data. Invoice Insaights goes beyond that: it understands content semantically, matches data against catalogs, identifies third‑party products, continuously learns, and enables advanced analyses, for example in procurement.

The system provides a confidence score. If confidence is low, the invoice is placed in a review queue. Your experts approve or reject it with a single click and the system learns from this feedback to improve future results.

Onboarding typically takes 2–3 weeks. We only require your product catalog and business rules. Technical integration is handled via a REST API.

Yes. Our OCR for the AI-powered invoice processing is trained to reliably recognize handwritten notes as well as handwritten invoices from contractors and tradespeople.

We host exclusively in Germany and the EU. Personal data can be automatically anonymized before being stored.

Invoice Insaights supports compliance with regulations by fully documenting the entire invoice processing workflow. The system records who accessed each invoice, when the access occurred, and which actions were performed.

The cost of using Invoice Insaights depends on various factors, such as the specific requirements of your company. Invoice Insaights offers flexible pricing models tailored to the needs of businesses of any size. Contact us with no obligation for an individual quote.

FAQs

Everything you need to know about our AI‑powered invoice processing.

Invoice Insaights uses artificial intelligence to automatically read invoice data, semantically recognize products, and accurately assign them. Unlike traditional OCR, the system understands content in context, matches it against product catalogs, and continuously learns over time. This enables faster invoice processing and automates downstream processes such as procurement or bonus management.

No, the intuitive user interface of Invoice Insaights makes it easy to use. In addition, our support team is available to assist you with any questions.

Yes. Thanks to customizable approval workflows and flexible pricing models, the AI-powered invoice processing can be tailored precisely to your company’s size and processes.

Invoice Insaights integrates seamlessly into existing IT systems and business processes. This includes common accounting and ERP systems such as SAP and DATEV, CRM systems like HubSpot and Pipedrive, as well as collaboration tools such as email or webhooks. This facilitates invoice exchange and improves collaboration with all stakeholders involved.

Standard OCR merely recognizes text and extracts basic data. Invoice Insaights goes beyond that: it understands content semantically, matches data against catalogs, identifies third‑party products, continuously learns, and enables advanced analyses, for example in procurement.

Invoice Insaights provides a confidence score for each recognition result. If the system is uncertain, the respective line item is automatically flagged for review. Your team can confirm or correct the decision with a single click. This feedback is fed directly back into the model, continuously improving recognition accuracy over time.

Onboarding for Invoice Insights is typically completed within 2–3 weeks. The system is configured step by step using your product catalog and business rules and then deployed into production. Technical integration is handled via a REST API.

Yes. Our OCR for the AI-powered invoice processing is trained to reliably recognize handwritten notes as well as handwritten invoices from contractors and tradespeople.

Invoice Insaights is hosted exclusively in Germany and the EU and fully complies with GDPR requirements. The entire invoice processing workflow is documented in an audit‑proof manner. The system logs who accessed which invoice and when, as well as all actions performed.

The cost of using Invoice Insaights depends on various factors, such as the specific requirements of your company. Invoice Insaights offers flexible pricing models tailored to the needs of businesses of any size. Contact us with no obligation for an individual quote.